Public Notices
Board Agenda
Commission Meeting Agenda - November 18, 2008
SOUTH JERSEY TRANSPORTATION AUTHORITY
BOARD OF COMMISSIONERS MEETING
NOVEMBER 18, 2008
AGENDA
The regularly scheduled November 18, 2008 Board of Commissioners of the Authority will be held at 10:00 a.m. at the South Jersey Transportation Authority Administration Building at the Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.
Open Session
1. Chairman’s Statement
2. Roll Call
3. Approval of the November 18, 2008 Agenda
4. Approval of the October 10, 2008 Special Meeting and October 21, 2008 Minutes
5. Employee Awards
6. Executive Session: Resolution 2008-148 of the South Jersey Transportation Authority authorizing the exclusion of the public from a meeting with the Authority and Administrative personnel
7. Roll Call upon return to Open Session
8. Executive Report
9. Committee Reports
10. Public Response to Agenda Items
11. Presentation and Approval of Bills
12. Resolutions and Motions
EXECUTIVE DEPARTMENT
RESOLUTION 2008-133 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE EXECUTIVE DIRECTOR TO APPROVE AND EXECUTE DOCUMENTS ON BEHALF OF THE AUTHORITY WITH RESPECT TO THE SOUTH JERSEY TRANSPORTATION PLANNING ORGANIZATION
As host agency to the SJTPO, the Authority regularly enters into agreements to accept FHWA funds on their behalf. This resolution designates the Executive Director to approve on behalf of the Authority each Federal Aid Agreement issued by the State, to request reimbursement of eligible costs under each Federal Aid Agreement, to accept reimbursement thereof and execute sub-contracts with sub-regions, consultants or other parties as may be provided for in an approved Federal Aid Agreement. The Executive Director’s execution of any documents required in connection therewith is conclusive evidence of such authorization and approval.
RESOLUTION 2008-134 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE EXECUTIVE DIRECTOR TO APPROVE AND EXECUTE GRANTS AND DOCUMENTS ON BEHALF OF THE AUTHORITY WITH RESPECT TO THE AUTHORITY’S TRANSPORTATION SERVICES DEPARTMENT
This resolution designates the Executive Director to approve on behalf of the Authority additional funding issued by the Federal Government, the State of New Jersey and the county or other private sector grants, the execution of additional funding by the Executive Director on behalf of the Authority to be conclusive evidence of his authorization and approval thereof.
RESOLUTION 2008-135 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY APPROVING THE TERMS OF THE COLLECTIVE BARGAINING AGREEMENT WITH LOCAL 196, CHAPTER 2, I.F.P.T.E., AFL-CIO COVERING PART TIME EMPLOYEES
Authorization of the South Jersey Transportation Authority to approve the terms of the Collective Bargaining Agreements with Local 196, Chapter 2, I.F.P.T.E., AFL-CIO, covering part time employees for the period of September 1, 2007 through August 31, 2011. The Memorandum of Understanding with the Union is pending ratification on a date yet to be determined.
POLICY & PLANNING DEPARTMENT
RESOLUTION 2008-136 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE IMPLEMENTATION OF POLICIES AND PROCEDURES ON SURPLUS PERSONAL PROPERTY DISPOSITION AND FIXED ASSET MANAGEMENT
The Authority wishes to establish policies and procedures for the identification, notification and method of disposal, transfer or sale of personal property designated as surplus. The Authority will retrieve the maximum possible residual value from assets classified as surplus personal property. The new policy and procedures expands options for disposal and allows assets to be disposed of in numerous ways including: scrapping, relocation or redistribution, donation to charitable organizations, State’s surplus Computer Donation Program, public auction and new on-line auctions.
ENGINEERING & OPERATIONS DEPARTMENT
RESOLUTION 2008-137 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AUTHORITY TO ENTER INTO A CONTRACT WITH M.L. RUBERTON CONSTRUCTION COMPANY OF FOLSOM, NEW JERSEY FOR GUIDE RAIL PARTS AND SUPPLIES ON AN AS NEEDED BASIS
On October 9th and 10th, 2008, the Authority publicly advertised for bids for the purchase of guide rail parts and supplies. On October 24, 2008 two (2) bids were received, opened and tabulated. M.L. Ruberton Construction Company of Folsom, New Jersey was determined to have submitted the lowest responsible bid. This contract is an open-ended price agreement whereby items are ordered as needed contingent upon the availability of funds in the applicable budget year. The term of this contract is one (1) year with an option to renew for one (1) additional year.
RESOLUTION 2008-138 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AWARD OF A CONTRACT TO DIEHL ELECTRIC COMPANY, INC. OF HAMMONTON, NEW JERSEY FOR INTERSECTION IMPROVEMENTS TO MARTIN LUTHER KING BOULEVARD, HURON AVENUE AND ABSECON BOULEVARD IN ATLANTIC CITY, NEW JERSEY
On October 1st and 2nd, 2008, the Authority publicly advertised for bids for intersection improvements to Martin Luther King Boulevard, Huron Avenue and Absecon Boulevard. These improvements include the installation of traffic signal equipment including an additional foundation, traffic signal standard, mast arm and traffic signal assemblies, the replacement of the existing traffic signal assemblies, the installation of a traffic signal advance warning beacon and ancillary electrical items including conduit and cable at the intersection. This project also includes the implementation of a revised signal-timing directive. On October 24, 2008 four (4) bids were received, opened and tabulated. Diehl Electric Company, Inc. was determined to have submitted the lowest responsible bid in an amount not to exceed $104,354.82.
RESOLUTION 2008-139 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE MODIFICATION OF RESOLUTION 2008-109 AWARDING A CONTRACT TO CMX ENGINEERING OF MANALAPAN, NEW JERSEY FOR DESIGN, PRODUCTION OF BID AND CONSTRUCTION DOCUMENTS, CONSTRUCTION ADMINISTRATION AND POST-CONSTRUCTION EVALUATION OF TRAFFIC SIGNAL UPGRADES AND ONE-WAY IMPLEMENTATION CONVERSION ON ATLANTIC AND PACIFIC AVENUES IN ATLANTIC CITY, NEW JERSEY
Resolution 2008-09 was awarded to CMX for the design, production of bid and construction documents, construction administration and post-construction evaluation of traffic signal upgrades and one-way implementation conversion of Atlantic and Pacific Avenues in Atlantic City. The purpose of this resolution is to modify resolution 2008-109 to de-scope the project to exclude all work related to the one-way conversion. The specific tasks eliminated include development of one-way Synchro model, milling/overlay and striping, curb bulb-outs, and side street rationalization. The scope will now read “the design, production of bid and construction documents, construction administration and post-construction evaluation of traffic signal upgrades in the city of Atlantic City”. The award amount of this contract has been amended from $2,499,460 to $2,143,676, which will be provided by a grant from CRDA.
RESOLUTION 2008-140 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING CHANGE ORDER #1 AND #2 TO THE CONTRACT WITH OPTIMUM CONTROLS CORPORATION OF READING, PENNSYLVANIA FOR THE UPGRADE OF SECURITY CAMERAS AT THE ATLANTIC CITY INTERNATIONAL AIRPORT PARKING GARAGE
Resolution 2008-56 authorized a contract with Optimum Controls Corporation for the installation and integration of a new Airport Camera Security System into SJTA’s network. The purpose of this resolution is to authorize two change orders to the existing contract. Change order #1 is being requested for the purchase and installation of additional cameras and IP servers and the upgrade of cameras for an improved Security Camera System. The amount of change order #1 is $38,810. Change order # 2 is being requested for the purpose of upgrading and integrating the Airport Parking Garages’ forty-six analog cameras, designed as a stand-alone system, into the new Airport Camera Security System. This will allow all areas to be monitored on one system. The amount of change order #2 is $34,565.00.
INFORMATION & TOLLS TECHNOLOGY
RESOLUTION 2008-141 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AN ADDENDUM TO THE EXISTING LEASE AGREEMENT WITH THE ATLANTIC CITY CONVENTION AND VISITOR’S AUTHORITY TO PROVIDE RETAIL DISTRIBUTION OF E-ZPASS TRANSPONDERS AT THE ATLANTIC CITY VISITOR’S CENTER ON THE ATLANTIC CITY EXPRESSWAY
The Authority has an existing lease agreement with the Atlantic City Convention & Visitors Authority to operate the Atlantic City Visitor's Center on the Atlantic City Expressway. The “E-ZPass On-the-Go” program will enable the Atlantic City Visitor’s Center to sell E-ZPass transponders to patrons for a price of $29.00 that contain $25.00 in stored value for future toll transactions on the Atlantic City Expressway or other IAG member toll facilities. This program is part of an ongoing effort by the Authority to expand the market share of E-ZPass accounts for toll paying customers.
AIRPORT DEPARTMENT
RESOLUTION 2008-142 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AWARD OF A CONTRACT TO SCHINDLER ELEVATOR CORPORATION OF EGG HARBOR TOWNSHIP, NEW JERSEY TO PROVIDE ELEVATOR AND ESCALATOR PREVENTATIVE MAINTENANCE AND SERVICE FOR VARIOUS AUTHORITY LOCATIONS
On October 2 and 3, 2008, the Authority publicly advertised for bids for elevator and escalator preventative maintenance and service for various Authority locations. On October 22, 2008, three (3) bids were received, opened and tabulated. Schindler Elevator Corporation of Egg Harbor Township, New Jersey was deemed to be the lowest responsive and responsible bidder for all locations. Bids were also received from KONE, Inc. of Thorofare, New Jersey and ThyssenKrupp Elevator of Egg Harbor Township., New Jersey and were found to contain non-
curable material defects rendering both bids non-responsive and therefore subsequently rejected. Bidders were required to submit pricing for both an eight (8) hour five (5) days per week contract and a twenty-four (24) hour seven (7) days per week contract for all locations.
The Atlantic City International Airport Terminal requires a twenty-four (24) hour seven (7) days per week service contract at a three (3) year lump sum price of $108,069.84, further detailed in Appendix “A”. Any work performed outside of the Scope of Services shall be billed at the hourly rates outlined in Appendix “A”.
The Atlantic City International Airport Garage requires a twenty-four (24) hour seven (7) days per week service contract at a three (3) year lump sum price of $33,818.64, further detailed in Appendix “A”. Any work performed outside of the Scope of Services shall be billed at the hourly rates outlined in Appendix “A”.
The New York Avenue Garage requires an eight (8) hour five (5) days per week service contract at a three (3) year lump sum price of $25,097.64, further detailed in Appendix “A”. Any work performed outside of the Scope of Services shall be billed at the hourly rates outlined in Appendix “A”.
TRANSPORTATION SERVICES DEPARTMENT
RESOLUTION 2008-143 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A PARKING AGREEMENT WITH ATLANTIC PIER ASSOCIATES, LLC, d/b/a THE PIER SHOPS AT CAESARS TO PERMIT TRUCK PARKING AT THE FAIRMONT AVENUE PARKING LOT
Resolution for the use of parking spaces at the Fairmont Avenue parking lot for truck staging. The existing agreement expires on December 31, 2008. Caesars has an ongoing need for parking spaces to accommodate its truck staging and continuing delivery requirements. The Pier Shops at Caesars desire to continue their parking for an additional one (1) year term whereby, The Pier Shops at Caesars will lease 105 auto parking spaces for parking up to but not in excess of 35 trucks at the Fairmont Avenue lot. The monthly fee is $2,500.00 commencing January 1, 2009 through December 31, 2009.
RESOLUTION 2008-144 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AN AMENDMENT TO THE AGREEMENT WITH RICHARD STOCKTON COLLEGE OF NEW JERSEY FOR OPERATION OF AN ON-CAMPUS AND OFF-CAMPUS RESIDENTIAL SHUTTLE SERVICE FOR THE 2008-2009 ACADEMIC YEAR
Resolution authorizing an amendment to the Stockton College agreement for transportation for on-campus and off–campus for shuttle service for the 2008-2009 academic year. The Authority desires to modify the agreement to increase the operations of the shuttle service by a net amount of 7.75 hours per week and to increase the compensation paid to the Authority for providing the additional service.
RESOLUTION 2008-145 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A REDUCED MONTHLY RATE FOR PARKING BY BALLY’S CASINO EMPLOYEES AT THE NEW YORK AVENUE PARKING GARAGE
The Authority had an Agreement with Bally’s Casino for employee parking at the New York Avenue Garage but was canceled by Bally’s Casino for a cost savings and that agreement is no longer in effect. Approximately 125 Bally’s employees are interested in parking at New York Avenue. The standard monthly parking rate is $68.00 per month and the proposed reduced monthly parking rate is $50.00 per month which would mitigate the loss in revenue.
RESOLUTION 2008-146 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AN ADDENDUM TO THE AGREEMENT BETWEEN CAESARS ATLANTIC CITY HOTEL AND CASINO FOR EMPLOYEE PARKING AT THE INTERCEPT LOT ON THE ATLANTIC CITY EXPRESSWAY
Resolution authorizes an amendment to the original agreement for employee parking spaces at the Authority intercept lot. Caesars extended the agreement for both the second and third (1) year additional terms. In year three (3) of the term, Caesars needed to reduce the parking spaces for employees by 50 spaces. The intercept lot facility has a total of 723 parking spaces with Caesars utilizing 350 spaces out of the available 723 spaces. Caesars has requested to modify and amend the agreement to reduce the number of spaces that it will be utilizing under the agreement for the remainder of year three (3) of the additional term reducing the use of spaces from 350 to 300 spaces effective on or after December 15, 2008 and remain in effect until June 1, 2009. This would be 300 spaces per day, 7 days a week. The new monthly cost will be $26,919.00 per month for 300 spaces at $2.95 per space with no reduction in cost per space.
TOURIST SERVICES DEPARTMENT
RESOLUTION 2008-147 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO A LEASE AGREEMENT WITH A AND R ENTERPRISES FOR LEASE OF OFFICE SPACE IN THE AUTHORITY OWNED PARKING GARAGE AT 25 SOUTH NEW YORK AVENUE IN ATLANTIC CITY, NEW JERSEY
Resolution authorizing the execution of a lease agreement for the property located at 25 South New York Avenue in Atlantic City. The tenant is to occupy approximately 524 square feet of such office space in the garage for an office and has the option to engage the Authority to provide parking facilities for employees and guests. The rental amount for lease year one (1) is $6,812.00 at a rate of $13.00 per square foot payable in equal monthly installments of $567.67 each, plus an increase each year equal to the percentage increase in the Consumer Price Index for Philadelphia – New Jersey in any optional years. The initial term is twenty four twenty-four (24) months commencing on or about December 15, 2008 and ending on December 15, 2010 with three (3) additional one (1) year extension options. In addition to occupancy of the premises, the tenant may have the use of five (5) auto parking spaces within the garage during the term of this agreement.
13. Petitions and Communications, Unfinished Business, New Business
14. General Comment
15. Time and Place of Next Meeting: December 16, 2008 at 10:00 a.m. at the South Jersey Transportation Authority Administration Building, Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.
ADJOURNMENT
