Public Notices

Board Meeting Minutes

Board Meeting Minutes - March 17, 2009

SOUTH JERSEY TRANSPORTATION AUTHORITY
BOARD OF COMMISSIONERS MEETING
MARCH 17, 2009

The scheduled Board of Commissioners Meeting of the South Jersey Transportation Authority was held on Tuesday, March 17, 2009 commencing at 10:10 a.m. at the South Jersey Transportation Authority Administration Building at the Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.

Present:
Chairman Stephen Dilts
Vice Chairman Mark Summerville
Commissioner Jeffery A. April, Esq.
Commissioner C. Robert McDevitt (Participated via Conference Call)
Commissioner Joseph Ripa
Commissioner Timothy J. Lizura

Absent:
Commissioner James U. Gaymon, Jr.
Commissioner Louis Toscano

Also Present:
Bart Mueller, Executive Director
Maura Tully, Governor's Authorities Unit
Keith Barrack, Esq., General Counsel
Susan Drake, Authority Board Secretary

Statement of Public Notice:
The scheduled meeting of the Board of Commissioners was opened advising the Commissioners and the public that the meeting, as required by the Open Public Meetings Act, Chapter 231, P.L. of 1975, was advertised in three (3) designated newspapers and sent to the Secretary of the State of New Jersey. Notice was posted in the terminal of the Atlantic City International Airport, the South Jersey Transportation Authority’s Atlantic City Office and the Tourist Information Center located at the Farley Service Plaza on the Atlantic City Expressway as prescribed by law.

Roll Call:
Commissioner Present Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X
Commissioner Jeffery A. April, Esq. X
Commissioner James U. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X
Commissioner Louis Toscano X
Commissioner Timothy J. Lizura X

A total of three (3) members of the public attended the meeting.

Approval of the Agenda:
Chairman Dilts called for a motion to approve the March 17, 2009 Agenda.

Whereupon, motion was moved by Commissioner Ripa and seconded by Commissioner April, approving the agenda. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked. A unanimous vote was taken adopting and approving the agenda. A copy of this agenda is attached to and made a permanent part of these official Authority minutes.

Approval of the February 17, 2009 Meeting Minutes:
Chairman Dilts called for a motion to approve the February 17, 2009 Meeting Minutes.

Whereupon, motion was moved by Commissioner Summerville and seconded by Commissioner April, approving the minutes. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked. A unanimous vote was taken adopting and approving the minutes.

Employee Awards:
Edwood W. Dix, Jr. from the Maintenance Department was honored as the Employee of the Month for March 2009.

Executive Session:
Chairman Dilts asked General Counsel if an Executive Session was needed. General Counsel responded there was no need for an Executive Session.

Executive Report:
Chairman Dilts asked Mr. Mueller for the presentation of the Executive Report. Mr. Mueller presented the report for March 2009.

Committee Reports:
Mr. Mueller reported that all Committees met on Tuesday, March 3, 2009. The Commissioners were briefed on the resolutions being presented, as well as, the 2009 Transportation System Revenue Bonds, 2008 Audit Schedule, All Electronic Tolling, Parking Initiatives, Berlin Cross-Keys widening project, Expressway Widening project, ACY Ambulance, Aircraft Rescue & Firefighting Station funding, Land Lease extension for Hotel Development, Toll Plaza Staffing and the proposed Bus Management Rules and Regulations.

Public Response to Agenda Items:
Chairman Dilts asked the public if there were any comments on any of the agenda items. No comments were made.

Approval of Bills:
Chairman Dilts asked Mr. Mueller for the presentation of the bills.

General Counsel requested that the bills from the firm of Cooper, Levenson, April, Niedelman & Wagenheim be removed from consideration because Commissioner April has recused himself from consideration of Cooper, Levenson, April, Niedelman & Wagenheim bills; therefore, the quorum could not be reached for that bill.

Mr. Mueller stated that the bills have been mailed to the Commissioners for their review prior to this meeting and are recommended for Board approval as amended.


Commissioner April questioned who was the firm of Peckar & Abramson that submitted a bill and if we are paying their fees. Kathleen Aufschneider responded yes and they are attorneys for our insurance company.

Chairman Dilts called for a motion to approve the bills as amended.

Whereupon, motion was moved by Commissioner April and seconded by Commissioner Summerville, approving the bills. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked.

Chairman Dilts requested the Secretary to call the roll.

Roll Call:
Commissioner Motion 2nd Yea Nay Abstain Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X X
Commissioner Jeffery A. April, Esq. X X
Commissioner James M. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X
Commissioner Louis Toscano X

Resolutions and Motions:
Mr. Mueller presented Resolution 2009-37 from the Finance Department to the Commissioners for authorization to award certain sole source contracts to various vendors for essential operations for the Authority. This resolution was recommended for Board approval.

Chairman Dilts called for a motion to approve Resolution 2009-37 of the South Jersey Transportation Authority authorizing the award of certain sole source contracts to various vendors for essential operations of the SJTA, Atlantic City International Airport and Atlantic City Expressway.

Whereupon, the motion as presented, was moved by Commissioner Summerville and seconded by Commissioner Ripa, approving Resolution 2009-37. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked.

Chairman Dilts requested the Secretary to call the roll.

Roll Call:
Commissioner Motion 2nd Yea Nay Abstain Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X X
Commissioner Jeffery A. April, Esq. X
Commissioner James M. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X X
Commissioner Louis Toscano X
A copy of Resolution 2009-37 is attached to and made a permanent part of these official Authority minutes.


RESOLUTION 2009-37 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AWARD OF CERTAIN SOLE SOURCE CONTRACTS TO VARIOUS VENDORS FOR ESSENTIAL OPERATIONS OF THE SJTA, ATLANTIC CITY INTERNATIONAL AIRPORT AND ATLANTIC CITY EXPRESSWAY
The purpose of this resolution is to identify all the items over the bid threshold that the Authority anticipates purchasing during 2009 for which there is a sole source. Exhibit “A” to the resolution identifies the vendor, the estimated amount and the sole source justification.

Mr. Mueller presented two (2) resolutions from the Policy & Planning Department: adoption of revisions to the Alcohol and Drug Testing Policy for Commercial Drivers License Holders and extension of the contract with AFLAC for consultant/broker services for supplemental long term care, cancer protection and other supplemental insurance. This Consent Agenda was recommended for Board approval.

Resolution 2009-38 and Resolution 2009-39 was presented to the Commissioners for approval. These agenda items were presented via Consent Agenda and were voted upon via a single roll call.

Chairman Dilts called for a motion to approve Resolution 2009-38 and Resolution 2009-39 to be voted upon via Consent Agenda.

Whereupon, the motion as presented, was moved by Commissioner Ripa and seconded by Commissioner April, approving Resolution 2009-38 and Resolution 2009-39. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked.

Chairman Dilts requested the Secretary to call the roll.

Roll Call:
Commissioner Motion 2nd Yea Nay Abstain Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X
Commissioner Jeffery A. April, Esq. X X
Commissioner James M. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X X
Commissioner Louis Toscano X
A copy of Resolution 2009-38 and 2009-39 are attached to and made a permanent part of these official Authority minutes.

RESOLUTION 2009-38 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE ADOPTION OF REVISIONS FOR THE ALCOHOL AND DRUG TESTING POLICY FOR COMMERCIAL DRIVERS LICENSE HOLDERS
On January 9, 2009, the Authority completed the revisions to the Authority Drug and Alcohol Testing Policy for Commercial Drivers License Holders. Per the auditor from CuroAeger, the revisions to the policy were made to maintain compliance with the regulations set forth by the New Jersey Department of Transportation and its operating administrations, the Federal Transit Administration and the Federal Motor Carrier Safety Administration. The modifications to the policy addressed the needs for revision to the controlled substance testing procedures, the breath alcohol testing procedures, dilute negative results to add a “Post Accident Decision Maker” form and to list the current contacts for the program’s administration.

RESOLUTION 2009-39 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE EXTENSION OF THE CONTRACT WITH AFLAC FOR PROFESSIONAL CONSULTANT/BROKER SERVICES FOR SUPPLEMENTAL LONG TERM CARE, CANCER PROTECTION AND OTHER SUPPLEMENTAL INSURANCE
The Authority by Resolution 2007-20 awarded a contract to AFLAC of Brooklawn, New Jersey as Consultant/Broker for Supplemental Long Term Care, Cancer Protection and Other Supplemental Insurance for a term of two (2) years with the option for two (2), one (1) year extensions. These plans are being utilized by many employees of the Authority and allows for tax saving dollars for both the employee and the Authority via Federal Legislation “Section 125 Flexible Spending Plans”. The Authority desires to exercise its first one (1) year option to renew from May 1, 2009 to April 31, 2010.

Mr. Mueller presented four (4) resolutions from the Engineering & Operations Department: award of a contract to AE Stone, Inc. of Egg Harbor Township for the Expressway 2009 Resurfacing Program; award of a contract to Techna-Pro Electric of Mt. Laurel, New Jersey for variable message signs installation on the Expressway Connector Tunnel; extension of the contract with Andrews & Company of Newton, New Jersey for janitorial services for the Authority and authorization for the acquisition of a portion of land in Winslow Township for the undertaking of the Berlin Cross Keys Bridge widening project. This Consent Agenda was presented for Board approval.

Resolution 2009-40 through Resolution 2009-43 was presented to the Commissioners for approval. These agenda items were presented via Consent Agenda and were voted upon via a single roll call.

Chairman Dilts called for a motion to approve Resolution 2009-40 through Resolution 2009-43 to be voted upon via Consent Agenda.

Whereupon, the motion as presented, was moved by Commissioner Ripa and seconded by Commissioner April, approving Resolution 2009-40 through Resolution 2009-43. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked.

Chairman Dilts requested the Secretary to call the roll.

Roll Call:
Commissioner Motion 2nd Yea Nay Abstain Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X
Commissioner Jeffery A. April, Esq. X X
Commissioner James M. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X X
Commissioner Louis Toscano X
A copy of Resolution 2009-40 through 2009-43 are attached to and made a permanent part of these official Authority minutes.

RESOLUTION 2009-40 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO A.E. STONE, INC. OF EGG HARBOR TOWNSHIP, NEW JERSEY FOR THE ATLANTIC CITY EXPRESSWAY 2009 RESURFACING PROGRAM
On February 3rd and 4th, 2009, the Authority publicly advertised for bids for the Atlantic City Expressway 2009 Resurfacing Program. On February 20, 2009, five (5) bids were opened and tabulated. A.E. Stone, Inc. of Egg Harbor Township, New Jersey was determined to have submitted the lowest responsible bid in an amount not to exceed $1,162,864.00. This cost includes the full width resurfacing of all eastbound travel lanes and shoulders from Milepost 29.2 to 33.1, including the eastbound on-ramp at Interchange 31 and the eastbound off-ramp at Interchange 33. This project also includes re-delineation of the pavement markings and stripe within six hundred (600’) feet of the Egg Harbor Toll Plaza.

RESOLUTION 2009-41 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO TECHNA-PRO ELECTRIC, LLC. OF MT. LAUREL, NEW JERSEY FOR VARIABLE MESSAGE SIGNS INSTALLATION ON THE ATLANTIC CITY EXPRESSWAY CONNECTOR TUNNEL
On February 4th and 5th, 2009, the Authority publicly advertised for bids for the replacement and installation of two (2) Variable Message Signs at the north and south fascias of the Atlantic City Expressway Connector Tunnel. On February 20, 2009, four (4) bids were received, opened and tabulated. Techna-Pro Electric, LLC. of Mt. Laurel, New Jersey was deemed the lowest responsible bidder in an amount not to exceed $168,767.00. This cost includes removing the existing signs, furnishing and installing new signs, reconnecting the signs to the existing electronic and data cables and the installation of hardware and software to interface the software with the existing TCSC software used by the Authority to monitor the tunnel.

RESOLUTION 2009-42 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXTENSION OF THE CONTRACT WITH ANDREWS AND COMPANY OF NEWTON, NEW JERSEY FOR JANITORIAL SERVICES AT AUTHORITY FACILITIES
On January 3, 2008, the Authority awarded Andrews & Company, Inc. of Newton, New Jersey a contract to provide labor and equipment necessary to perform cleaning services at Authority facilities. The contract term was for a one (1) year term with two (2), one (1) year renewal options or a one (1) year term with a two (2) year option to renew. The initial term of the contract expires in April 2009; therefore, the Authority desires to exercise its first one (1) year option to renew.

RESOLUTION 2009-43 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE ACQUISITION OF A 0.055 ACRE PORTION OF BLOCK 501, LOT 1 OF THE TOWNSHIP OF WINSLOW THROUGH EMINENT DOMAIN OR IN THE ALTERNATIVE NEGOTIATIONS FOR PURCHASE FROM HERMAN R. AND MARY ADUCAT AND AUTHORIZING THE LITIGATION NECESSARY TO IMPLEMENT SAID ACQUISITION
The purpose of this resolution is to authorize acquisition of a 0.055-acre portion of Block 501, Lot 1 in Winslow Township for the Cross Keys Road Bridge widening project undertaken by the Authority. This resolution empowers the Authority with acquiring the above stated property through negotiations and Agreement of Sale or through the use of Eminent Domain.

Mr. Mueller presented two (2) resolutions from the Information & Tolls Technology Department: award of a contract to Intersystems, USA of Centennial, Colorado for development

and implementation of an Airport Information & Management System/Multi-Use Flight Information Display System and Common Use System at the airport and award of a contract to Hardware.com of Minneapolis, Minnesota for the purchase of fiber optic networking components. This Consent Agenda was recommended for Board approval.

Resolution 2009-44 and Resolution 2009-45 was presented to the Commissioners for approval. These agenda items were presented via Consent Agenda and were voted upon via a single roll call.

Chairman Dilts called for a motion to approve Resolution 2009-44 and Resolution 2009-45 to be voted upon via Consent Agenda.

Whereupon, the motion as presented, was moved by Commissioner Summerville and seconded by Commissioner Ripa, approving Resolution 2009-44 and Resolution 2009-45. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked.

Chairman Dilts requested the Secretary to call the roll.

Roll Call:
Commissioner Motion 2nd Yea Nay Abstain Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X X
Commissioner Jeffery A. April, Esq. X
Commissioner James M. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X X
Commissioner Louis Toscano X
A copy of Resolution 2009-44 and 2009-45 are attached to and made a permanent part of these official Authority minutes.

RESOLUTION 2009-44 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO INTERSYSTEMS U.S.A., INC. OF CENTENNIAL, COLORADO FOR THE DEVELOPMENT AND IMPLEMENTATION OF AN AIRPORT INFORMATION AND MANAGEMENT SYSTEM/MULTI-USE FLIGHT INFORMATION DISPLAY SYSTEM AND COMMON USE SYSTEM AT THE ATLANTIC CITY INTERNATIONAL AIRPORT.
The Authority received three (3) proposals on November 14, 2008 in response to a publicly advertised Request for Proposals (RFP) for the Airport Information & Management System (AIMS)/Multi-use Flight Information Display System (MUFIDS) and Common Use project. All three (3) proposals were rejected due to non-waivable fatal defects. The RFP was re-issued and the same three (3) proposers again submitted proposals on January 7, 2009. All three (3) proposers were short-listed to participate in the demonstration phase of the selection process, which took place at the airport the week of February 9, 2009. InterSystems U.S.A., Inc. was the number one ranked proposal and is being recommended for contract award of this project in an amount not to exceed $2,700,000.00 funded by ACY Passenger Facility Charge (PFC) funding. This project will provide a fully function and expandable Airport Operational Database (AODB) to support airport resource and revenue management modules included in this project and will be expandable to support future airport systems. Multiple new Flight Information Display (FIDS) banks throughout the airport facility will be constructed, as well as, all new ticket counters with pilot common use workstations at two (2) ticket counter positions and one (1) reconstructed gate position.

RESOLUTION 2009-45 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO HARDWARE.COM OF MINNEAPOLIS, MINNESOTA FOR THE PURCHASE OF FIBER OPTIC NETWORKING COMPONENTS REQUIRED FOR THE ONGOING DEVELOPMENT OF THE AUTHORITY'S COURSE WAVE DIVISION MULTIPLEXING NETWORK.
On February 2, 4 & 5, 2009, the Authority publicly advertised for bids for the purchase and delivery of Cisco Computer Supplies. The Authority received six (6) bids on February 20, 2009 that were opened and tabulated. Hardware.com was deemed the lowest responsible bidder in the amount of $61,039.00 and is being recommended for contract award.

Mr. Mueller presented two (2) resolutions from the Marketing & Communications Department: authorization for the execution of an agreement with Thomas/Boyd Communications of Moorestown, New Jersey for communications services and support and the proclaiming of May 22, 2009 as “Expressway Drivers Safety Awareness Day”. This Consent Agenda was recommended for Board approval.

Resolutions 2009-46 and Resolution 2009-47 were presented to the Commissioners for approval. These agenda items were presented via Consent Agenda and were voted upon via a single roll call.

Chairman Dilts called for a motion to approve Resolution 2009-46 and Resolution 2009-47 to be voted upon via Consent Agenda.

Whereupon, the motion as presented, was moved by Commissioner April and seconded by Commissioner Summerville, approving Resolution 2009-46 and Resolution 2009-47. Chairman Dilts asked the Commissioners for questions on the motion. No questions were asked.

Chairman Dilts requested the Secretary to call the roll.

Roll Call:
Commissioner Motion 2nd Yea Nay Abstain Absent
Chairman Stephen Dilts X
Vice Chairman Mark Summerville X X
Commissioner Jeffery A. April, Esq. X X
Commissioner James M. Gaymon, Jr. X
Commissioner C. Robert McDevitt X
Commissioner Joseph Ripa X
Commissioner Louis Toscano X
A copy of Resolution 2009-46 and 2009-47 are attached to and made a permanent part of these official Authority minutes.


RESOLUTION 2009-46 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXECUTION OF AN AGREEMENT WITH THOMAS/BOYD COMMUNICATIONS OF MOORESTOWN, NEW JERSEY FOR COMMUNICATIONS SERVICES AND SUPPORT
This resolution will provide the Authority with a variety of communications, public relations, creative services and key media messages to maintain and update the Authority website. These services will also help to assist the Director of Marketing and Communications in all the areas of public relations including preparation of articles, campaigns and communication with various public and business groups.

RESOLUTION 2009-47 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY PROCLAIMING MAY 22, 2009 AS "EXPRESSWAY DRIVERS SAFETY AWARENESS DAY”
The Authority annually hosts a public safety awareness event on the Friday preceding Memorial Day weekend to officially launch the start of summer travel on the Atlantic City Expressway. This event is designed to educate the traveling public by providing safe travel tips and promote driving safely during the peak summer travel period offering demonstrations and exhibits by agencies featuring roadway, air, water-sport rescue and law enforcement. The event takes place at the Farley Service Plaza with exhibitors and live radio broadcasts to reinforce travel and traffic safety. The event attracts extensive media coverage three days prior to Safety Awareness Day and throughout the holiday weekend. The media coverage partners with the Authority to reinforce travel safety to Atlantic City Expressway motorists and regional shore travelers.

Petitions and Communications, Unfinished Business and New Business:
Chairman Dilts asked Mr. Mueller if there were any petitions or communications, unfinished or new business to be brought before the Commissioners. Mr. Mueller responded that all previous petitions and communications were either mailed to the Commissioners prior to the meeting or are at their places, there was no unfinished business or new business.

General Comment:
Chairman Dilts asked if there were any general comments. There were no general comments.

Adjournment:
Chairman Dilts announced that the next meeting of the South Jersey Transportation Authority Board of Commissioners Meeting would be held on April 21, 2009 at 10:00 a.m. at the South Jersey Transportation Authority Administration Building at the Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.

There being no further business, Chairman Dilts called for a motion to adjourn the meeting.

Whereupon, motion was moved by Commissioner Summerville and seconded by Commissioner April to adjourn the meeting. A unanimous vote was taken adjourning the meeting at 10:25 a.m.

Submitted by:


_________________________________________
Susan Drake, Authority Board Secretary
Note: An Executive Session was not held at this meeting.

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