Public Notices

Board Agenda

Commission Meeting Agenda - March 17, 2009

SOUTH JERSEY TRANSPORTATION AUTHORITY
BOARD OF COMMISSIONERS MEETING
MARCH 17, 2009

AGENDA

The March 17, 2009 Board of Commissioners Meeting of the Authority will be held at 10:00 a.m. at the South Jersey Transportation Authority Administration Building at the Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.
Open Session

1. Statement of Public Notice

2. Roll Call

3. Approval of the March 17, 2008 Agenda

4. Approval of the February 17, 2009 Meeting Minutes

5. Employee Awards

6. Executive Session: Resolution 2009-48 of the South Jersey Transportation Authority authorizing the exclusion of the public from a meeting with the Authority and Administrative personnel.

7. Roll Call upon return to Open Session

8. Executive Report
9. Committee Reports
10. Public Response to Agenda Items
11. Presentation and Approval of Bills

12. Resolutions and Motions

FINANCE DEPARTMENT

RESOLUTION 2009-37 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AWARD OF CERTAIN SOLE SOURCE CONTRACTS TO VARIOUS VENDORS FOR ESSENTIAL OPERATIONS OF THE ATLANTIC CITY INTERNATIONAL AIRPORT AND ATLANTIC CITY EXPRESSWAY
The purpose of this resolution is to identify vendors. The Authority anticipates using during 2009 for which there is a sole source in the amounts that are attached to the resolutions bringing them all together.

POLICY & PLANNING DEPARTMENT

RESOLUTION 2009-38 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE ADOPTION OF REVISIONS FOR THE ALCOHOL AND DRUG TESTING POLICY FOR COMMERCIAL DRIVERS LICENSE HOLDERS
On January 9, 2009, the Authority completed the revisions to the SJTA Drug and Alcohol Testing Policy for Commercial Drivers License Holders. Per the auditor from CuroAeger, the revisions to the policy were made to maintain compliance with the regulations set forth by the New Jersey Department of Transportation and its operating administrations: the Federal Transit Administration and the Federal Motor Carrier Safety Administration. The modifications to the policy addressed the needs for revision to the controlled substance testing procedures, the breath alcohol testing procedures, dilute negative results to add a “Post Accident Decision Maker” form and to list the current contacts for the program’s administration.

RESOLUTION 2009-39 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE EXTENSION OF THE CONTRACT WITH AFLAC FOR PROFESSIONAL CONSULTANT/BROKER SERVICES FOR SUPPLEMENTAL LONG TERM CARE, CANCER PROTECTION AND OTHER SUPPLEMENTAL INSURANCE
The Authority by Resolution-2007-20 awarded a contract to AFLAC of Brooklawn, New Jersey as Consultant/Broker for Supplemental Long Term Care, Cancer Protection and Other Supplemental Insurance for a term of two (2) years with the option for two (2), one (1) year extensions. These Plans are being utilized by many employees of the Authority and allows for tax saving dollars for both the employee and the Authority via Federal Legislation “Section 125 Flexible Spending Plans.” The Authority desires to exercise its first one (1) year option to renew from May 1, 2009 to April 31, 2010.

ENGINEERING & OPERATIONS DEPARTMENT

RESOLUTION 2009-40 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO A.E. STONE, INC. OF EGG HARBOR TOWNSHIP, NEW JERSEY FOR THE ATLANTIC CITY EXPRESSWAY 2009 RESURFACING PROGRAM
On February 3rd and 4th, 2009, the Authority publicly advertised for bids for the Atlantic City Expressway 2009 Resurfacing Program. On February 20, 2009, five (5) bids were opened and tabulated. A.E. Stone, Inc. of Egg Harbor Township, New Jersey was determined to have submitted the lowest responsible bid in an amount not to exceed $1,162,864.00. This cost includes the full width resurfacing of all eastbound travel lanes and shoulders from Milepost 29.2 to 33.1, including the eastbound on-ramp at Interchange 31 and the eastbound off-ramp at Interchange 33. This project also includes re-delineation of the pavement markings and stripe within six hundred (600’) feet of the Egg Harbor Toll Plaza.

RESOLUTION 2009-41 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO TECHNA-PRO ELECTRIC, LLC. OF MT.
LAUREL, NEW JERSEY FOR VARIABLE MESSAGE SIGNS INSTALLATION ON THE ATLANTIC CITY EXPRESSWAY CONNECTOR TUNNEL
On February 4th and 5th, 2009, the Authority publicly advertised for bids for the replacement and installation of two (2) Variable Message Signs at the north and south fascias of the Atlantic City Expressway Connector Tunnel. On February 20, 2009, four (4) bids were received, opened and tabulated. Techna-Pro Electric, LLC. of Mt. Laurel, New Jersey was deemed the lowest responsible bidder in an amount not to exceed $168,767.00. This cost includes removing the existing signs, furnishing and installing new signs, reconnecting the signs to the existing electronic and data cables and the installation of hardware and software to interface the software with the existing TCSC software used by the Authority to monitor the tunnel.

RESOLUTION 2009-42 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXTENSION OF THE CONTRACT WITH ANDREWS AND COMPANY OF NEWTON, NEW JERSEY FOR JANITORIAL SERVICES AT AUTHORITY FACILITIES
On January 3, 2008, the Authority awarded Andrews & Company, Inc. of Newton, New Jersey a contract to provide labor and equipment necessary to perform cleaning services at Authority facilities. The contract term was for a one (1) year term with two (2) one (1) year renewal options or a one (1) year term with a two (2) year option to renew. The initial term of the contract expires in April 2009; therefore, the Authority desires to exercise its first one (1) year option to renew.

RESOLUTION 2009-43 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE ACQUISITION OF A 0.055 ACRE PORTION OF BLOCK 501, LOT 1 OF THE TOWNSHIP OF WINSLOW THROUGH EMINENT DOMAIN OR IN THE ALTERNATIVE NEGOTIATIONS FOR PURCHASE FROM HERMAN R. AND MARY ADUCAT AND AUTHORIZING THE LITIGATION NECESSARY TO IMPLEMENT SAID ACQUISITION
The purpose of this resolution is to authorize acquisition of a 0.055-acre portion of Block 501, Lot 1 in Winslow Township for the Cross Keys Road Bridge widening project undertaken by the Authority. This resolution empowers the Authority with acquiring the above stated property through negotiations and Agreement of Sale or through the use of Eminent Domain.

INFORMATION & TOLLS TECHNOLOGY DEPARTMENT

RESOLUTION 2009-44 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO INTERSYSTEMS U.S.A., INC. OF CENTENNIAL, COLORADO FOR THE DEVELOPMENT AND IMPLEMENTATION OF AN AIRPORT INFORMATION AND MANAGEMENT SYSTEM/MULTI-USE FLIGHT INFORMATION DISPLAY SYSTEM AND COMMON USE SYSTEM AT THE ATLANTIC CITY INTERNATIONAL AIRPORT.
The Authority received three (3) proposals on November 14, 2008 in response to a publicly advertised Request for Proposals (RFP) for the Airport Information & Management System (AIMS)/Multi-use Flight Information Display System (MUFIDS) and Common Use project. All three (3) proposals were rejected due to non-waivable fatal defects. The RFP was re-issued and the same three (3) proposers again submitted proposals on January 7, 2009. All three (3) proposers were short-listed to participate in the demonstration phase of the selection process,

which took place at the airport the week of 2/9/2009. InterSystems U.S.A., Inc. was the number one ranked proposal and is being recommended for contract award of this project in an amount not to exceed $2,700,000.00 funded by ACY Passenger Facility Charge (PFC) funding. This project will provide a fully function and expandable Airport Operational Database (AODB) to support airport resource and revenue management modules included in this project and will be expandable to support future airport systems. Multiple new Flight Information Display (FIDS) banks throughout the airport facility will be constructed as well as all new ticket counters with pilot common use workstations at two (2) ticket counter positions and one (1) reconstructed gate position.

RESOLUTION 2009-45 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO HARDWARE.COM OF MINNEAPOLIS, MINNESOTA FOR THE PURCHASE OF FIBER OPTIC NETWORKING COMPONENTS REQUIRED FOR THE ONGOING DEVELOPMENT OF THE AUTHORITY'S COURSE WAVE DIVISION MULTIPLEXING NETWORK.
On February 2, 4 & 5, 2009, the Authority publicly advertised for bids for the purchase and delivery of Cisco Computer Supplies. The Authority received six (6) bids on February 20, 2009 that were opened and tabulated. Hardware.com was deemed the lowest responsible bidder in the amount of $61,039.00 and is being recommended for contract award.

MARKETING & COMMUNICATIONS DEPARTMENT

RESOLUTION 2009-46 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXECUTION OF AN AGREEMENT WITH THOMAS/BOYD COMMUNICATIONS OF MOORESTOWN, NEW JERSEY FOR COMMUNICATIONS SERVICES AND SUPPORT
This resolution will provide the Authority with a variety of communications, public relations, creative services, key media messages to maintain and update the Authority website. These services will also help to assist the Director of Marketing and Communications in all the areas of public relations including preparation of articles, campaigns and communication with various public and business groups.

RESOLUTION 2009-47 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY PROCLAIMING MAY 22, 2009 AS "EXPRESSWAY DRIVERS SAFETY AWARENESS DAY”
The Authority annually hosts a public safety awareness event on the Friday preceding Memorial Day weekend to officially launch the start of summer travel on the Atlantic City Expressway. This event is designed to educate the traveling public by providing safe travel tips and promote driving safely during the peak summer travel period offering demonstrations and exhibits by agencies featuring roadway, air, water-sport rescue and law enforcement. The event takes place at the Farley Service Plaza with exhibitors and live radio broadcasts to reinforce travel and traffic safety. The event attracts extensive media coverage three days prior to Safety Awareness Day and throughout the holiday weekend. The media coverage partners with the Authority to reinforce travel safety to Atlantic City Expressway motorists and regional shore travelers.

13. Petitions and Communications, Unfinished Business, New Business

14. General Comment

15. Time and Place of Next Meeting: April 21, 2009 at 10:00 a.m. at the South Jersey Transportation Authority Administration Building, Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.

ADJOURNMENT

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