Public Notices
Board Agenda
Commission Meeting Agenda - January 15, 2009
SOUTH JERSEY TRANSPORTATION AUTHORITY
BOARD OF COMMISSIONERS MEETING
JANUARY 15, 2009
AGENDA
The January 15, 2009 Board of Commissioners Meeting of the Authority will be held at 10:00 a.m. at the South Jersey Transportation Authority Administration Building at the Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.
Open Session
1. Statement of Public Notice
2. Roll Call
3. Approval of the January 15, 2008 Agenda
4. Approval of the November 18, 2008 Minutes
5. Employee Awards
6. Executive Session: Resolution 2009-26 of the South Jersey Transportation Authority authorizing the exclusion of the public from a meeting with the Authority and Administrative personnel.
7. Roll Call upon return to Open Session
8. Executive Report
9. Committee Reports
10. Public Response to Agenda Items
11. Presentation and Approval of Bills
12. Resolutions and Motions
EXECUTIVE DEPARTMENT
RESOLUTION 2009-01 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AMENDING THE ANNUAL NOTICE OF MEETINGS
Authorization to adopt an amended Annual Notice of Meetings to include the scheduling of a Board of Commissioners Meeting on February 17, 2009, commencing at 10:00 a.m. and to be held at the South Jersey Transportation Authority's Administration Building on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey unless specifically noted.
FINANCE DEPARTMENT
RESOLUTION 2009-02 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY ADOPTING THE 2009 OPERATING BUDGET FOR THE AUTHORITY
Resolution authorizing the adoption of the 2009 Operating Budget. The budget will cover all operating expenses, debt service, all other required payments and meet all bond ratio coverage tests.
RESOLUTION 2009-03 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE TERMINATION OF CERTAIN PRIOR SWAPTION AGREEMENTS OF THE AUTHORITY UNDER CERTAIN CONDITIONS
Authorization for the termination of the prior Swaption Agreements prior to their effective dates of November 1, 2009 if certain conditions are met. In connection with the termination of the prior Swaption Agreements certain termination fees may be payable to the respective counterparties.
RESOLUTION 2009-04 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A TRI-PARTY AGREEMENT WITH CRDA AND NJDOT FOR THE IMPLEMENTATION OF THE FINANCING OF THE SOUTH INLET TRANSPORTATION IMPROVEMENTS PROJECT
CRDA has identified certain road improvements to be performed in Atlantic City on certain feeder roads that will maintain, operate and support Expressway projects of the Authority, including Melrose Avenue between Delaware and Connecticut Avenues, on Connecticut Avenue from Melrose to Oriental Avenue, on Massachusetts Avenue and various other intersections and capital improvements known as the South Inlet Transportation Improvement Project. CRDA has agreed to undertake the construction of the South Inlet Transportation Improvement Project. NJDOT has agreed to contribute certain Eligible Costs towards this project. The Authority has agreed to finance NJDOT’s contribution. At NJDOT’s direction, the Authority will provide CRDA up to $17 Million Dollars in Eligible Costs to CRDA for the purpose of paying up to one-third of the Eligible Costs upon closing of the bonds issued to finance the project. In consideration for the foregoing, the NJDOT has agreed to pay the Authority up to $1,250,000.00 Million Dollars per year for twenty (20) years purusant to the terms of a Tri-party Agreement between NJDOT, CRDA and SJTA. This resolution will allow the Executive Director to enter into a Tri-party Agreement to finance NJDOT’s contribution to the project.
RESOLUTION 2009-05 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AUTHORITY TO ENTER INTO A LOAN AGREEMENT WITH THE CASINO REINVESTMENT DEVELOPMENT AUTHORITY
The purpose of this resolution is to advance funding for the apron expansion project at the Atlantic City International Airport, which will ultimately be repaid with PFC’s.
RESOLUTION 2009-06 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE APPOINTMENT OF INVESTMENT BANKERS / SENIOR MANAGER
The purpose of this resolution is to appoint Senior Book Running Manager and co-senior manager on the Authority’s anticipated transportation system revenue bond issue. This transaction is anticipated to occur in the second quarter 2009.
RESOLUTION 2009-07 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE ISSUANCE OF SUBORDINATED BOND ANTICIPATION NOTES SERIES 2009
This resolution will allow the SJTA to issue Bond Anticipation Notes in an amount not to exceed $10,000,000.
The SJTA anticipates issuing revenue bonds in the first quarter of 2009 to finance various new money projects. These projects included the Farley lot reconfiguration, Berlin Cross Keys widening and the Airport Rescue Fire Fighting Station. Certain of the new money transportation projects have contracts that have already been competitively bid and the SJTA would like to award these contracts. In order to award these contracts, the SJTA, among other requirements, must certify that it has funds to pay for such contracts. The inability to award these contracts may require these projects to be rebid, which could risk higher construction prices upon such rebid.
The SJTA is proposing to issue a subordinated note not to exceed $10,000,000 for funding of the projects described above and expects that such note, for marketability reasons, will need to be structured on parity with the existing subordinated note. To allow for the new subordinated note to be redeemed at the timing of the permanent financing, the SJTA would expect to include an early call feature in the new subordinated note. The Authority would expect that this new subordinated note would have a scheduled maturity of January 2, 2010, but have an early redemption feature on or after April 1, 2009.
Currently, the SJTA is soliciting interest from potential underwriters. Given the expected subordinated nature of the proposed note, the SJTA may not find sufficient potential purchasers to conduct a competitive process. If this is the case, the SJTA is requesting the discretion to negotiate the sale of this note to the purchaser that represents the lowest cost option to facilitate this sale in the timing required.
POLICY & PLANNING DEPARTMENT
RESOLUTION 2009-08 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY APPROVING THE TERMS OF THE COLLECTIVE BARGAINING AGREEMENT WITH ATLANTIC CITY INTERNATIONAL AIRPORT FIRE FIGHTERS LOCAL S-18 OF THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS AFL-CIO, CLC
Authorization of the South Jersey Transportation Authority to approve the terms of the Collective Bargaining Agreement with the Atlantic City International Airport Fire Fighters Local S-18 of the International Association of Fire Fighters AFL-CIO, CLC from January 1, 2008 through December 31, 2011.
RESOLUTION 2009-09 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE BANK ACCOUNTS REQUIRED IN CONNECTION WITH THE AGREEMENT BETWEEN THE NEW JERSEY TURNPIKE AUTHORITY AND THE SOUTH JERSEY TRANSPORTATION AUTHORITY
This Resolution is being presented in order to establish the bank accounts required in connection with the agreement between the New Jersey Turnpike Authority (NJTA) and the South Jersey Transportation Authority (SJTA), authorized by Resolution 2008-69. In accordance with the Turnpike Authority’s third party administrator, the SJTA is required to complete a particular form of “Corporate Resolution for Banking” or essentially similar form, and a letter agreement that was not specifically authorized in Resolution Number 2008-69.
RESOLUTION 2009-10 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AN AGREEMENT WITH SMART BUSINESS ADVISORY AND CONSULTING, LLC OF DEVON, PENNSYLVANIA FOR CONSULTING SERVICES FOR PROCUREMENT OF HUMAN RESOURCES AND PAYROLL SERVICES
To provide assistance with evaluation and procurement of Human Resource and Payroll services. Consultant is to provide services including, but not limited to evaluation of current system deficiencies, preparation of RFP, evaluation of proposed systems and oversight of implementation. The Consultant Selection Committee evaluated eight (8) firms and based on the responses they recommend Smart Business Advisory and Consulting, LLC.
ENGINEERING & OPERATIONS DEPARTMENT
RESOLUTION 2009-11 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY ADOPTING THE 2009 CAPITAL BUDGET AND THE TEN-YEAR CAPITAL PLAN FOR THE AUTHORITY
This resolution adopts the 2009 Capital Budget and ten year Capital Plan necessary for planning and implementing future projects.
RESOLUTION 2009-12 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE EXTENSION OF THE CONTRACT WITH WASTE MANAGEMENT OF NEW JERSEY, INC. OF VINELAND, NEW JERSEY FOR WASTE REMOVAL, TRASH AND RECYCLING SERVICES AT AUTHORITY FACILITIES
On February 1, 2006, the Authority awarded Waste Management of New Jersey, Inc., of Vineland, New Jersey a two (2) year contract for waste removal and recycling services. The initial term of the contract, which expired on January 31, 2008, contained language authorizing the Authority to renew the contract at its discretion, for two (2) additional one (1) year extensions. The Authority exercised the first one (1) year option via Resolution 2007-98 and desires to exercise its option to renew for the second (2nd) and final one (1) year option from February 1, 2009 to January 31, 2010. This contract provides for waste removal, trash and recycling services at Authority facilities including the Farley Service Plaza, New York Avenue Garage, the Atlantic City Office, East and West Maintenance Yards, the Atlantic City International Airport as well as several “on call” locations on an emergency basis.
RESOLUTION 2009-13 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING CHANGE ORDER NO. 20 TO THE CONTRACT WITH ERNEST BOCK AND SONS, INC. OF PHILADELPHIA, PENNSYLVANIA FOR THE SECURITY PROJECT NUMBER 1, PACKAGE 2, INTERIM BAGGAGE BUILDING AND TERMINAL IMPROVEMENTS AT THE ATLANTIC CITY INTERNATIONAL AIRPORT
Resolution 2005-73 awarded a contract to Ernest Bock and Sons for the Security Project No. 1 Interim Baggage Building and Terminal Improvements. The purpose of this resolution is to authorize a change order in the amount of $220,000.00 for the installation of five (5) security access control portals in the baggage claim discharge lobby. These access control portals will permit individuals to leave the secure area while preventing individuals from entering the secure area of the airport terminal. The cost includes the installation of temporary construction barriers, removal of a concrete slab, installation of new footings for the portals, the replacement of an existing three (3’) foot door with a four (4’) foot door for emergency access, installation of a new masonry lentil, new framed walls and painting this area. Also, included is the installation of electrical power and control wiring for the portals, the purchase and installation of a new door security card reader, interface panel and control wiring, the installation of a new vinyl composite tile and carpet flooring, new ceiling and the relocation of existing light fixtures, closed circuit television cameras, fire protection sprinklers, fire alarm pull station, heating, ventilation and air condition ducts.
RESOLUTION 2009-14 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AWARD OF A CONTRACT TO R.E. PIERSON CONSTRUCTION COMPANY OF PILESGROVE, NEW JERSEY FOR PARKING LOT IMPROVEMENTS AT THE FARLEY SERVICE PLAZA
On November 20th and 21st, 2008 the Authority publicly advertised for bids for the reconfiguration and resurfacing of the Farley Plaza Service Area Parking Lot. On December 18th, 2008, thirteen (13) bids were received, opened and tabulated. R.E. Pierson Construction Company of Pilesgrove, New Jersey was deemed the lowest responsible bidder in an amount not to exceed $1,021,712.25. This cost also includes the installation of lighting along the ramps and the replacement of a water main and laterals that service the retail establishments located at the service plaza; all which will enhance the safety of drivers and pedestrians.
MARKETING & COMMUNICATIONS DEPARTMENT
RESOLUTION 2009-15 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXPENDITURES FOR ADVERTISING
Resolution for authorization to dedicate funds for the sole purpose of promoting passenger and airline traffic at the airport. Increasing passenger and airline traffic at the airport generates income to the airport, stimulates the economy and creates jobs. An advertising plan is researched and developed utilizing a mix of media, which includes print and electronic. The advertising plan includes three (3) primary market areas: Philadelphia; Central New Jersey; Atlantic City and Southern New Jersey. Tracking programs are implemented within budget constraints. Advertising development is done through the SJTA Marketing & Communication Department and not through any advertising agency. The Executive Director signs all advertising insertion orders. Ads are placed and monitored through the SJTA Marketing & Communications Department. The budgeted amount for 2009 advertising is $350,000.00.
AIRPORT DEPARTMENT
RESOLUTION 2009-16 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A LICENSE FOR USE OF REAL PROPERTY WITH THE UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION (FAA) TO PROVIDE LAND AND ACCESS TO THEIR AUTOMATED SURFACE OBSERVATION SYSTEM (ASOS) FOR WEATHER REPORTING AT THE ATLANTIC CITY INTERNATIONAL AIRPORT
This is a response to an FAA request to renew the expired License for Use of Real Property with the Authority. The previous license expired on February 28, 2006. This no-cost license would give the United States of America Department of Transportation Federal Aviation Administration land and access to their Automated Surface Observation System (ASOS) equipment for weather reporting at the Atlantic City International Airport. Field sensors and acquisitions control unit (ACU) are examples of ASOS equipment used in weather reporting and communication activities related to air traffic control at the airport. The new license will be for a period of fifteen (15) years if not terminated beginning March 1, 2009.
RESOLUTION 2009-17 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXECUTION OF AN AIRPORT JOINT USE AGREEMENT WITH THE UNITED STATES OF AMERICA FOR OPERATIONS AT THE ATLANTIC CITY INTERNATIONAL AIRPORT
The Authority is looking to enter into a Joint Use Agreement with the United States of America on behalf of the New Jersey Air National Guard (“ANG”) to utilize the flying facilities at the airport in common with other users at the airport. The initial Airport Joint Use Agreement dated July 1, 1999 provided for joint use of the facilities at the airport expired on June 30, 2004. The Authority and the United States of America then negotiated the second Joint Use Agreement effective October 1, 2004, which expired on September 30, 2008. The ANG has expressed its desire to enter into a new agreement as soon as possible. The Authority and the United States of America have negotiated a new agreement for the use of the airport facilities. The agreement sets forth the fees to be paid to the Authority for the ANG use of the flying facilities at the airport as well as delineating the responsibilities of the parties, with a term of five (5) years, although the ANG has the ability to terminate the agreement on three hundred sixty-five (365) day’s written notice.
RESOLUTION 2009-18 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A CONTRACT WITH PETERS CHEMICAL COMPANY OF HAWTHORNE, NEW JERSEY FOR THE PURCHASE AND DELIVERY OF SOLID SODIUM ACETATE AT THE ATLANTIC CITY INTERNATIONAL AIRPORT
On October 27 and October 28, 2008, the Authority publicly advertised for bids for the purchase and delivery of solid sodium acetate for use at the Atlantic City International Airport. On November 19, 2008, one (1) bid from Peters Chemical Company of Hawthorne, New Jersey was received, opened and tabulated. The airport was informed by the FAA and aviation industry that there would be a severe shortage of potassium acetate, a liquid runway anti/deicer chemical this coming year. The airport has utilized liquid potassium acetate for the past number of years. The airport put together alternatives and the solid sodium acetate deicer which is FAA approved was one of the alternatives. The solid deicer will primarily be utilized on the taxiways and ramps during winter snow and ice storms. The solid deicer is necessary to maintain a safe operation and keep the airport open during the winter season.
RESOLUTION 2009-19 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE REPLACEMENT OF ELECTRICAL COMPONENTS FOR THE AIRFIELD LIGHTING SYSTEM
Authorization to procure replacement of electrical components for the airfield lighting system. Siemen’s Airfield Solutions is the manufacturer of the system and is the sole vendor authorized to repair the equipment. The vault was damaged by fire on October 10, 2007. The replacement is being funded by insurance proceeds of $186,827.67.
RESOLUTION 2009-20 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE WAIVER OF LANDING FEES TO AIRLINES MEETING ESTABLISHED CRITERIA AT THE ATLANTIC CITY INTERNATIONAL AIRPORT
It has become common practice for communities and airports in the United States to offer incentive programs to support air service development. Incentive programs are designed to help offset costs when an airline enters or expands service during the important start-up period. When faced with a choice of where to place additional air service, airline incentive programs are usually a determining factor in the airline decision making process. Therefore, the Authority desires to modify its Rates and Charges and Incentive Program in order to attract new air service. The modified Air Service Incentive Program at the airport will waive landing fees for a limited time, not to exceed twelve (12) consecutive months to a new or incumbent scheduled commercial signatory airline that provides daily scheduled nonstop service utilizing a seventy-five (75) plus seat aircraft to any destination not currently served by the airport. Any disruption to or cancellation of service would void the waiver and make the airline responsible to remit landing fees at one-hundred (100%) percent of the published rate of $1.55 per 1,000 pounds of maximum gross landed weight retroactive to the commencement date of its service. It is also important to note that new or additional air service will stimulate additional revenues from passengers who use the service, including retail sales, parking, ground transportation fees, food and beverage and passenger facility charges.
TRANSPORTATION SERVICES DEPARTMENT
RESOLUTION 2009-21 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ADOPTION OF A POLICY TO GRANT REDUCED PARKING RATES FOR SPECIAL EVENTS AND PROMOTIONS
This resolution authorizes the Executive Director to authorize reduced parking rates at Authority parking facilities for special events and promotions. The purpose of this resolution is to make the promotion rate available at a timely basis in accordance with the Board approval policy.
RESOLUTION 2009-22 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO A CONTRACT WITH THE COUNTY OF GLOUCESTER FOR THE PROVISION OF TRANSPORTATION SERVICES FOR GLOUCESTER COUNTY RESIDENTS FROM WESTVILLE AND WOODBURY, NEW JERSEY TO AND FROM THE PURELAND INDUSTRIAL COMPLEX
Resolution authorizing a contract with Gloucester County to partner with the South Jersey Transportation Authority in a coordinated regional transportation service. The Authority will provide transportation services for Gloucester County residents from Westville and Woodbury, New Jersey to and from the Pureland Industrial Park in Logan Township. This Pureland route expands the Authority’s comprehensive transportation system. The Contract shall be effective for the period commencing on January 1, 2009 and concluding December 31, 2009. Total compensation for the contract period shall not exceed $20,000.00.
RESOLUTION 2009-23 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AN AGREEMENT WITH MARINA DISTRICT DEVELOPMENT COMPANY, LLC d/b/a BORGATA HOTEL CASINO AND SPA FOR THE PROVISION OF CERTAIN TRANSPORTATION SERVICES
Resolution renewing the Borgata Casino’s agreement with the Authority for employee transportation services for No. 3 Shifts from the Camden Transportation Center in Camden, New Jersey to their workplace at One Borgata Way in Atlantic City, New Jersey during the work hours of 9:00 a.m. to 5:00 p.m. The annual cost for one year is $256,000.00, which will be borne equally by the Authority and Borgata Casino. Authority share is funded by a CMAQ grant amount of $128,000.00 with Borgata matching the additional amount of $128,000.00. The term is for one (1) year commencing on January 1, 2009 to December 31, 2009.
RESOLUTION 2009-24 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE AUTHORITY TO PROVIDE TRANSPORTATION SERVICES TO ELECTRONIC DATA SYSTEMS EMPLOYEES
Electronic Data Systems (EDS) would like to continue transportation services, previously provided by Camden County, for their employees. The start date would be January 1, 2009 thru December 31, 2009. The hours of operation would be from 7:00 a.m. to 10:15 a.m. and 4:00 p.m. to 7:15 p.m. The total hours per day would be 6.5 and the cost would be $45.00 per hour. The service will be funded by EDS for EDS employees only.
RESOLUTION 2009-25 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A PARKING AGREEMENT WITH THE PIER SHOPS AT CAESARS
This amendment provides for continuation of the Pier Shops at Caesars to accommodate its truck staging and delivery on the Authority’s Fairmount Avenue parking lot from January 1, 2009 through December 31, 2009. Parking will be from 3:00 a.m. to 10:00 a.m. daily for a sum of $2,500.00 per month. The previous agreement expires on December 31, 2008.
13. Petitions and Communications, Unfinished Business, New Business
14. General Comment
15. Time and Place of Next Meeting: February 17, 2009 at 10:00 a.m. at the South Jersey Transportation Authority Administration Building, Farley Service Plaza on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.
ADJOURNMENT
