Public Notices
Board Agenda
Amendment to the revised agenda June 15, 2010
AMENDMENT TO THE REVISED AGENDA
SOUTH JERSEY TRANSPORTATION AUTHORITY
BOARD OF COMMISSIONERS MEETING
JUNE 15, 2010
AGENDA
The June 15, 2010 Board of Commissioners Meeting of the Authority will be held at 10:00 a.m. at the South Jersey Transportation Authority Administration Building on the Atlantic City Expressway at Milepost 21.3 in Elwood, New Jersey 08217.
1. Statement of Public Notice
2. Roll Call
3. Approval of the June 15, 2010 Agenda
4. Approval of the May 18, 2010 Minutes.
5. Employee Awards
6. Executive Session
7. Roll Call upon return to Open Session
8. Executive Report
9 Committee Reports
10. Public Response to Agenda Items
11. Presentation and Approval of Bills
12. Resolutions and Motions
MARKETING & COMMUNICATIONS AND TOURIST SERVICES DEPARTMENTS
RESOLUTION 2010-55 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ADOPTION OF THE 2009 ANNUAL REPORT OUTLINING THE AUTHORITY’S PROJECTS AND ACHIEVEMENTS FOR THE YEAR 2009
The SJTA Annual Report narrative section outlines Authority projects and achievements for the year 2009 and incorporates the official Report of Audit. The creation, writing and development elements of the SJTA Annual Report are done in-house by the Marketing & Communications Department. The Marketing & Communications Department each year reduces the costs of creating the SJTA Annual Report while providing the Finance Department the necessary tool supporting communications with the finance community, rating agencies, stakeholders and the general public.
RESOLUTION 2010-62 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO A MASTER LICENSE AGREEMENT WITH WIRELESS EDGE WESTCHESTER GROUP, LLC OF NEW ROCHELLE, NEW JERSEY AND GLOBAL TOWERS ASSETS, LLC OF BOCA RATON, FLORIDA, AS JOINT VENTURERS, FOR THE CONSTRUCTION AND OPERATION OF WIRELESS COMMUNICATIONS FACILITIES ON AUTHORITY PROPERTY
The Authority’s prior Master License Agreement (“MLA”) with Cellco Partnership (“Cellco”) for the development of cell tower sites on Authority property expired on November 30, 2006. The Authority began preparing a Request for Proposal (“RFP”) for a new MLA, but was advised by the New Jersey Department of Transportation (“NJDOT”) to await their revision to their MLA for use by the Authority. The use of the same MLA would provide consistency between the agencies. Upon the receipt of the revised NJDOT MLA, the Authority prepared an RFP for the award of the Authority’s MLA and published same on March 8, 2010. Two (2) proposals were received in response to the RFP. One (1) proposal was from the prior contractor, Cellco, and the other was a joint venture headed by Wireless EDGE. Wireless EDGE proposed higher annual fees and co-location fees than Cellco. Wireless EDGE also proposed building seven (7) new tower locations at no cost to the Authority, which will provide additional revenue. Each new cell tower with one (1) co-locator will generate a minimum of $61,000.00 per year. The fees were the primary consideration of the Consultant Selection Committee in recommending an award of the MLA to Wireless EDGE.
EXECUTIVE, FINANCE, INFORMATION & TOLLS TECHNOLOGY, ENGINEERING & OPERATIONS AND TRANSPORTATION SERVICES DEPARTMENTS
RESOLUTION 2010-49 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING EXTENSION OF THE AGREEMENT BETWEEN THE AUTHORITY AND THE NEW JERSEY DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF FEEDER ROADS ALONG THE ATLANTIC CITY EXPRESSWAY
The New Jersey Department of Transportation (“NJDOT”) provides bridge and road maintenance along State highways that intersect with six (6) interchanges of the Atlantic City Expressway and are considered Expressway “Feeder Roads”. Feeder Roads are defined as segments of State highways within 2.5 miles of an Expressway interchange. The Authority through Resolution 2009-120 entered into an agreement with the NJDOT to maintain the Feeder Roads of the Expressway by providing paved roads and maintaining drainage and right-of-way for said Feeder Roads in exchange for consideration of $23,333.00 per lane, per mile for a total of $699,999.00 for the year. The Authority has determined that the continued maintenance of the Feeder Roads creates a benefit to the traveling public and the Authority desires to enter into a one (1) year extension of this agreement with the NJDOT. In exchange for said maintenance, the Authority agrees to pay the NJDOT $699,990.00 per year in quarterly installments of $174,997.50.
RESOLUTION 2010-50 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO AN AGREEMENT WITH CONNOR STRONG OF MARLTON, NEW JERSEY FOR PROFESSIONAL CONSULTANT/BROKER SERVICES FOR GENERAL LIABILITY INSURANCE
This resolution is for the services of an insurance Consultant/Broker to assist in the selection of an appropriate liability insurance program. The Authority staff has neither the expertise nor the resources sufficient to permit the Authority to analyze the wide range of insurance products available and the costs
associated with each. The Authority recognizes that the cost associated with the purchase of the various types of liability insurance can be excessive if not managed properly and effectively. Also, the insurance industry is a competitive industry, in which a comparison of rates charged by different insurance companies for the same type of insurance and with the same amounts of coverage, can result in significant savings to the Authority in the amount of premiums paid for insurance each year. On March 25 and 26, 2010, a Request for Proposal was advertised in the AC Press, Courier Post and the SJTA and OEG websites. The Consultant Selection Committee met on May 14, 2010 to rank the proposals. Connor Strong of Marlton, New Jersey was deemed the most qualified by the Consultant Selection Committee to provide these services.
RESOLUTION 2010-51 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO AN AGREEMENT WITH BROWN AND BROWN CONSULTING OF PHILADELPHIA, PENNSYLVANIA FOR PROFESSIONAL CONSULTANT SERVICES FOR MEDICAL INSURANCE
This resolution is for the services of an Insurance Consultant to assist in the selection of an appropriate cost effective retiree health insurance program and to provide required actuarial services for post employment benefits financial reporting under Generally Accepted Accounting Principals (GASB 45). The Authority provides the Medicare eligible retirees with medical coverage including a Medigap Plan (AARP) and prescription drugs; as well as, a dental plan. The Request for Proposal was to solicit individuals qualified by experience and personnel to be Consultant for Medical Benefits for the Medicare eligible retirees of the Authority. It was advertised on March 25, 2010 and March 26, 2010 in the AC Press, Courier Post and the SJTA and OEG websites. The Consultant Selection Committee met on May 14, 2010 to rank the proposals. Brown & Brown Consulting of Philadelphia, Pennsylvania was deemed the most qualified by the Consultant Selection Committee to provide representation of Insurance Consultant to the Authority in the area of Actuarial Evaluations of Postemployment Benefits, Financial Management, Stop Loss Marketing, Compliance Support and Benefit Administration.
RESOLUTION 2010-52 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING THE APPOINTMENT OF SUSAN LUBRANO TO THE POSITION OF BOARD SECRETARY OF THE AUTHORITY
Pursuant to Article II, Section 4(b) of the Authority By-Laws, the Authority may appoint and employ a Board Secretary as the Authority may require and shall determine his/her qualifications, terms of office, duties and compensation. The Board Secretary shall keep the official records of the Authority minutes of the actions taken at the meetings and the seal of the Authority. The Board Secretary shall verify, when required to, copies of records and from time to time and perform other duties as shall be assigned to him/her by the Board of Commissioners or the Executive Director. It is recommended that Susan Lubrano be appointed to the position of Board Secretary to the Authority effective July 1, 2010 and expiring on the date of the 2011 Annual Re-Organization Meeting
RESOLUTION 2010-53 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO A LEASE AGREEMENT WITH PISCES PROPERTIES, LLC OF VINELAND, NEW JERSEY FOR OFFICE SPACE ON BEHALF OF THE SOUTH JERSEY TRANSPORTATION PLANNING ORGANIZATION
The Authority on behalf of the South Jersey Transportation Planning Organization seeks to lease approximately 3,500 to 4,500 net rentable square feet of new or existing office space for occupancy in Vineland, New Jersey. The leasing of office space is included in the SJTPO FY 2011 Unified Planning Work Program.
RESOLUTION 2010-54 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ENTRY INTO AN AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. OF PISCATAWAY, NEW JERSEY FOR PROFESSIONAL AND TECHNICAL SERVICES FOR TUNNEL/INTELLIGENT TRANSPORTATION SYSTEMS (ITS) REHABILITATION AND REPLACEMENT FOR BOTH EXISTING AND PROPOSED SYSTEMS ON THE ATLANTIC CITY EXPRESSWAY AND AT ATLANTIC CITY INTERNATIONAL AIRPORT
AECOM is being selected to provide professional and technical services for Tunnel/ITS Systems Rehabilitation and Replacement for both existing and new ITS field devices on the Atlantic City Expressway and Atlantic City International Airport. This will include rehabilitation or replacement of existing devices at the Atlantic City/Brigantine Connector that are no longer under warranty. Also, this will include the field devices being constructed on the Expressway over the next several years and will establish a Service Level Agreement (SLA) for emergency response. The AECOM/Transcore team brings tremendous experience, resource and reputation to the benefit of the Authority and presents the best value as determined by the Consultant Selection Committee. Their proposal had the lowest material markup rate and second lowest labor rate in two (2) key labor categories for this solicitation. All equipment and/or material purchases shall be required to adhere to the Authority policy regarding bid threshold amounts. The agreement is for a term of two (2) years with two (2) one (1) year mutually agreeable options to renew on an as needed or a task order basis with an annual maximum not to exceed the amount of $500,000.00.
RESOLUTION 2010-56 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO R.E. PIERSON CONSTRUCTION COMPANY OF PILESGROVE, NEW JERSEY FOR THE BRIDGE DECK SLAB REPLACEMENT OF BRIDGE NO. 14
On April 14 and 15, 2010, the Authority publicly advertised for bids for the bridge deck slab replacement of Bridge No. 14. On May 7, 2010, four (4) bids were received, opened and tabulated. R.E. Pierson Construction Company of Pilesgrove, New Jersey was deemed the lowest responsible bidder in an amount not to exceed $1,521,838.20. This contract includes the removal of the existing concrete deck slab and replacing it with a new high performance concrete deck slab. In addition, the existing chain-link fence will be removed and reinstalled. The existing utility conduits under the bridge shall be temporarily supported and reinstalled.
RESOLUTION 2010-57 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO A.E. STONE, INC. OF EGG HARBOR TOWNSHIP, NEW JERSEY FOR THE SNOW EQUIPMENT BUILDING/FOREIGN OBJECT DEBRIS CONTROL PROJECT
On March 11 and 12, 2010, the Authority publicly advertised for bids for the Snow Equipment Building /Foreign Object Debris Control Project. On May 5, 2010, three (3) bids were received, opened and tabulated. A.E. Stone, Inc. of Egg Harbor Township, New Jersey was deemed the lowest responsible bidder in an amount not to exceed $337,129.00. This contract includes spall repair of the existing Portland cement concrete pavement and construction of a three (3) inch single lift bituminous overlay. Spall repair work will be using bituminous patching material.
RESOLUTION 2010-58 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO CRAFCO, INC. OF CHANDLER, ARIZONA FOR THE PURCHASE AND DELIVERY OF ONE (1) 125 GALLON MELTER APPLICATOR
On April 8 and 9, 2010, the Authority publically advertised for bids for the purchase and delivery of one (1) 125 gallon melter applicator with on demand activated pump feature, diesel fueled or equal. On May 6, 2010, two (2) bids were received, opened and tabulated. After a review of all specifications and equipment in the proposal, it was determined that Crafco, Inc. of Chandler, AZ. submitted the lowest qualified bid in an amount not to exceed $36,938.00. This applicator will be used for asphalt crack sealing on the Atlantic City Expressway and at the Atlantic City International Airport.
RESOLUTIONS NOS. 2010-59 AND 2010-60 WERE INTENTIONALLY NOT ASSIGNED.
RESOLUTION 2010-61 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING AWARD OF A CONTRACT TO ALLIED PAINTING, INC. OF FRANKLINVILLE, NEW JERSEY FOR THE 2010 BRIDGE BEARING AND STEEL BEAM SPOT PAINTING PROGRAM
On April 26 and 27, 2010, the Authority publically advertised for bids for the 2010 Bridge Bearing and Steel Beam Spot Painting Program. On May 12, 2010, two (2) bids were received, opened and tabulated. Allied Painting, Inc. of Franklinville, New Jersey was deemed the lowest responsible bidder in an amount not to exceed $3,360,000.00. This contract includes the removal of paint and the repainting of the steel bearings on thirteen (13) steel structures and thirty-one (31) reinforced concrete structures located along the Atlantic City Expressway; as well as, four (4) linear feet at each end of all the steel beams on the thirteen (13) steel structures and the repainting of the entire length of the fascia beam exteriors.
RESOLUTION 2010-63 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING A REDUCED MONTHLY RATE FOR PARKING BY ATLANTICARE EMPLOYEES AT THE NEW YORK AVENUE PARKING GARAGE IN ATLANTIC CITY, NEW JERSEY
This Resolution is for approval of a reduced monthly parking rate for AtlantiCare employees at the New York Ave Garage in Atlantic City, New Jersey for the purpose of meeting parking needs in Atlantic City and producing additional revenue for the Authority.
RESOLUTION 2010-65 OF THE SOUTH JERSEY TRANSPORTATION AUTHORITY AUTHORIZING ACTIONS BY THE EXECUTIVE DIRECTOR TO MAINTAIN THE AUTHORITY’S FISCAL INTEGRITY
This resolution became necessary in the wake of labor issues resulting in flight disruptions and strike. Should Spirit cease operations the Authority could be faced with a revenue shortfall of $4.7 Million for the remainder of this fiscal year. In order to implement immediate cost savings measures to mitigate revenue losses, the Authority Board of Commissioners has delegated authority to the Executive Director to take all necessary actions to ensure the fiscal integrity of the Authority. This delegation is limited to the next 120 days. The Executive Director is obligated to report any and all actions taken pursuant to this authority to the Board of Commissioners at the next Committee and/or Board Meeting.
13. Petitions and Communications, Unfinished Business, New Business
14. General Comment
15. Time and Place of Next Meeting: The next meeting will be held on July 20, 2010 at 10:00 a.m. at the South Jersey Transportation Authority Administration Building, Farley Service Plaza, Atlantic City Expressway, Milepost 21.3 in Elwood, New Jersey.
ADJOURNMENT
